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    EFS MOD Guidance

    Family Portal FAQs-Internal
    Token Process
    Household Dashboard
    Household Documents
    How to Pull Assigned Cases
    How to Enter a Case Note
    How to Determine if a VPK Child is Enrolled
    How to Search for Clients
    How to Upload Document in Document Library
    How a Provider Terms

    Guidance for Families

    VPK


    CCR&R


    SR WAITLIST

    Processes and Procedures


    A. Placements

    I. General: 

    1. Appointment Phone Script and Process
    2. BG1-11 Outreach and Enrollment Process
    3. Placement 30-30 Plan
    4. Browsing
    5. Keying Placements
    6. Sib-Adds
    7. Interview Flow
    8. Terms and Conditions in the Family Portal Account


    II. Waitlist:


    III. CCAA Process:


    B. Enrollments


    C.     Redeterminations

    I. Processing Redeterminations: 


    II. Rejections for Redeterminations:


    III. Other/General Redetermination Information:


    D. Reestablishment Periods/Reviews


    E. Transfers


    F. Suspended Enrollments


    G. Coalition Transfers


    H. Social Security


    I. SR Plus-Local Funding

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    ELC Guidelines

    PowerPoint (Job Aid)

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    ELC Policies

    ELCPC-10.1a (V.B.) Provider Grievance and Due Process
    ELCPC-40.1 (II.F.-II.J.) Accounting & Financial Policies and Procedures Manual
    ELCPC-60.1.4 (II.B.-II.C.) School Readiness Eligibility Determination and Redetermination
    ELCPC-60.1.9 (II.D.) Parent Choice and Access Policy and Procedures
    ELCPC-60.2.1 (II.E) School Readiness Sliding Fee Scale and Co-Payments
    ELCPC-60.2.1 (II.I.) Special Needs Rate Matrix
    ELCPC-61.2.5 (II.J) Contracted Slots
    ELCPC-61.2.6  (II.F.) School Readiness Developmental Screening Requirements_OEL APP 041819
    ELCPC-61.3.1 (II.G) Provider Payment Rate
    ELCPC-61.3.5 (V.A.2) School Readiness Attendance Documentation Policy
    I.D. BY LAWS
    II.A. Minimum Children to be Served by Care Level
    II.C. ELCPC-60.1.1 II.B. Eligibility Service Priorities
    II.H. Use of Observation-Based Child Assessments
    III. D Quality Improvement Strategies
    III.A. Quality Activities and Services- CCR&R and School Aged Care
    III.B. Quality Activities and Services - Inf and Tod Early Learning Programs
    III.C. Quality Activities and Services - Inclusive Early Learning Programs
    V.A.1 2018-19 School Readiness Provider Monitoring Plan
    V.B. Anti-Fraud Plan
    IV. Coalition Plan Validation

    For Providers Policies

    ELCPC-10.1b-Client-Recipient Grievance and Complaint Resolution Policy
    ELCPC-60.2.1-School-Readiness Special Needs Reimbursement Rate-II.I.
    ELCPC-61.2 (V.A.3) School Readiness Provider Eligibility Enforcement Policy
    ELCPC-61.2.4 (II.G.) School Readiness Program Assessment
    ELCPC-61.3.6 School Readiness Provider Holiday Reimbursement
    ELCPC-School Readiness Developmental Screening Requirements-II.F
    ELCPC-School Readiness Attendance Monitoring Policy
    ELCPC-Gold Seal Reimbursement
    ELCPC-Provider Grievance Due Process
    ELCPC-VPK Provider Eligibility Enforcement Policy

    Frequently Used Resources

    Family Service Eligibility Requirements
    II.C. ELCPC-60.1.1 II.B. Eligibility Service Priorities.
    2022 Sliding Fee Scale
    2023 Sliding Fee Scale
    Income Calculator Worksheet
    Counted Excluded Income Types
    BG3 RCG 28A Standards
    Eligibility Guideline for Income Calculations
    EFS History Transaction Codes
    Minimum Wage 9-2021
    ELC School Readiness Eligibility Summary
    USPS Abbreviations

    Procedure - Purchasing Procedures
    Purchase Request Form
     

    School Readiness Documentation

    Citizenship-Age Verification
    Proof of Residency
    Child Support Verification
    Calculating Credit for School Semester Hours
    Purpose for Care Requirements for 2 Parent Household
    Food Stamp Award Letters
    Instructions to access correct Food Stamps verification
    Terms and Conditions in the Family Portal Account

    School Readiness Rules and Eligibility

    6M-4.200 School Readiness Eligibility Provisions
    6M-4.208 Documenting Eligibility for the School Readiness Program
    6M-4.300 School Readiness Application and Waiting List Procedures
    6M-4.400 Required Parent Co-payment
    2022-2023 SR Eligibility Review Guide